The Program Committee invites International Association for Food Protection Members and other interested individuals to submit a symposium or roundtable proposal for presentation during IAFP 2018, July 08 - July 11, 2018 in Salt Lake City, UT.
A symposium is an organized, 1.5, 2 or 3-hour session emphasizing a central theme relating to food safety and usually consists of presenters each giving 30-minute presentations. 1.5-hour sessions are limited to three, 30-minute presentations; 2-hour sessions are limited to four, 30-minute presentations; and 3-hour sessions are limited to six, 30-minute presentations. PRESENTATIONS OF LESS THAN 30 MINUTES WILL NOT BE ALLOWED.
Symposia may include a discussion emphasizing a scientific aspect of a common food safety and quality topic, issues of general interest relating to food safety and microbiological quality, a report of recent developments, an update of state-of-the-art methodologies, or a discussion of basic and applied research in a given area. The material covered should include current work and the newest findings. Symposia will be evaluated by the Program Committee for relevance to current science and to Association Members. Proposals may be prepared by individuals, groups of individuals, committees or professional development groups (PDGs). Session proposals and presentations must follow the IAFP Policy on Commercialism.
A roundtable is a discussion forum of 4 - 6 panelists that is 90 minutes in length with each panelist giving a 2–3 minute introduction, followed by time for a discussion that includes audience participation. Panelists are not allowed to give presentations and should have no slides (no data projector will be provided for roundtable sessions). Roundtable convenors cannot also be panelists. Proposals may be prepared by individuals, groups of individuals, committees or professional development groups (PDGs).
Proposals must be submitted using the Association’s online submission program at www.foodprotection.org. At this stage, contact potential presenters or panelists to let them know that you are including their name in the proposal. Inform them that you will not know if the proposed session is accepted until after the November notification date. Proposals are due October 3, 2017. No late submissions will be accepted.
The International Association for Food Protection does not reimburse invited presenters for travel, hotel, or other expenses incurred during the Annual Meeting. However, invited presenters who are not Association Members will receive a complimentary Annual Meeting registration. Presenters who are Association Members are expected to pay normal registration fees.
The International Association for Food Protection Foundation has offered limited funds for travel support of presenters. After final acceptance of the proposal (March 2018), organizers may submit an application to apply for travel support for speakers(s). REQUESTS SHOULD ONLY BE SUBMITTED WHERE A SINCERE NEED IS DEMONSTRATED BY THE SPEAKER. This travel support is not intended to fully pay travel expenses for speakers, but is intended to defray the total travel expense. Only speakers are eligible to receive travel support. Only one request per 1.5-hour session and two requests for 3-hour sessions will be considered.
Requests are reviewed on an individual and on a first-come, first-served basis until the funds are depleted. A maximum of $750 per North American speaker, $1,500 for European and South American speakers and $2,000 for other international speakers may be available. Organizers are welcome to seek funding from other sources and the Association will provide recognition for these supporters in our program materials. Organizers are asked to inform the Association if they obtain outside funding for speaker travel.
The primary focus of the proposal selection procedure is to provide a balanced educational program for attendees of the IAFP Annual Meeting. To achieve this goal, proposals may be combined or modified by the Program Committee during their initial or final review, as appropriate, to prevent overlap of topics among competing sessions. The Program Committee also reserves the right to suggest alternative speakers and/or topics in an effort to round out the program. During the selection process, only the most relevant and promising proposals will be selected for further development.
|October 3, 2017||Proposal Submission Deadline No late submissions will be accepted.|
|October 2017||Program Committee completes Stage 1 proposal reviews.|
|November 17, 2017||Organizers notified of proposal status (proposals will either be accepted for stage 2 review or declined).|
|January 16, 2018||Proposals selected for stage 2 review must be finalized. This includes symposium title, abstract, convenor and speaker information (name, contact information, and proposed title of presentation).|
|February 2018||Stage 2 reviews conducted by IAFP Program Committee.|
|March 5, 2018||Organizers notified of final decisions regarding session proposals.|
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